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Office Moving: Clever Planning and Preparation

Hang Truong November 2, 2015

While moving your office to a new location, if you plan properly, you can save a lot of time and money. Moving involves packing and unpacking your items which is a time-consuming task. If it is done without any planning, it creates a chaos that can cost you the business of some weeks or even months, just because of not planning properly. Here are some tips.

  1. Plan Beforehand

Take your move seriously and plan ahead of time. It’s better to create a seating chart and a floor plan beforehand which can help everybody to get in the new place with minimal disruption and mess. This saves time and enables the movers to place furniture, totes and other items where they should be.

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  1. Update Everything a Week or Two before Moving

Update your business cards, letterheads and website a week or two before moving. You should have everything in place during the final week of moving. This will make your employees spend less time in adjusting and getting back to business. Also ensure that your clients and post office too are aware that you are moving.

  1. Give a Clear Understanding of What to Move to Your Moving Company

You should give a clear idea to your moving company about what you want to move. The moving company should be able to arrange a detailed onsite inventory well in advance. Most high standard moving companies never give quotes unless they do a visual survey. The survey can give the moving company an idea about many things. For example, a large or complicated item may require special removal equipment.

  1. Listen to the Company People

Listen to your moving company people’s advice during the visual survey. These people being in the industry for years, give useful suggestions that can save your time as well as money. E.g. they may suggest to move a filing cabinet with files inside which you may not believe.

Here you don’t realize that if you want to prevent damage to the cabinet, you will have to empty the top two compartments of a four-drawer lateral. So, talk to your removalist about various options to move office equipment, artwork, etc that can save your time and money.

  1. Use Efficient Tools

Use efficient tools that can streamline your relocation. For example, now separate cardboard boxes have been replaced by time-saving carts and reusable plastic totes. All those piles of cardboard boxes and rolls of tape that needed to be collected before the move and then moved to trash after the completion of the move, are things of past. Totes are a clean and easy solution to packing.

  1. Get Rid of the Unwanted Before You Move

It’s obvious that the fewer items you have for moving, the cheaper and quicker your move will be. Many small offices have something like a “back room” where they store chairs, desks and even computers that are dead. You should get rid of such items by selling them at a secondhand furniture vendor or donate them and save on taxes.

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  1. Outdated Paper Files

A mobile shredding truck is useful to shred outdated files and papers in your office. This should be done before you start packing.

  1. Stay Away from Doing It Yourself

While moving your office, you and your employees should stay away from the moving activities. You are too precious to do it yourself. If something goes wrong, with you or your employees, you will be off work for indefinite time and that can cost you a lot. You should also consider the safety of your employees and also the compensation you may need to give them for getting injured on work.

Author’s Bio: Bill Chen is the owner of one of the leading local office removalists in Sydney. His company is named Bill Removalists Sydney. Bill has received a Bachelor’s Degree in Business Administration from the University of Sydney. In addition to being a successful businessman, he is also a blogger for his own as well as many other blogs in the industry.

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