Blog & Journal


How Large Wide Scanner Make Your Office Efficient?

emmastone12 April 5, 2021

Do you have important plans that are cluttering your office? Do you fear they are getting damaged? Are you looking for a more convenient way of sharing files with your coworker and clients? If your answer is yes, then a wide scanner is just what you need to get extra peace of mind.

Moreover, it is all about analyzing your needs and selecting the right scanning solutions that provide a smooth workflow. Let’s give a look at the essential things you need to look for in a large scanner.

What footprint best fits your office needs?

Footprints usually range from 18-64 inches wide, in the case of a standalone wide format scanner. A famous brand HP offers a multi-function large format printer that has a perfect combination of scanner and a printer. This single unit is best for smaller office spaces. On the contrary, if you have a large business or even in government agencies, separate units for scanner printers are the best.

Individuals also require the need to use scanners. There are convenient solutions available like MFP that you can use when you need them. Generally, a standalone scanner offers more tools to make the scanning easier in the workflow.

Another important issue that arises is not only being able to scan but to find it as well. What is the purpose of having a scanner when you are unable to find your documents? So don’t opt for MFPs and go with standalone scanners.

How sensitive are your documents?

You need to take it into consideration before you go out to buy a large format scanner. If you are dealing with damaged or valuable files, then the way in which a large format scanner accepts your documents can have a major impact on your workflow. 

The flatbed scanners use carrier sheets. These are envelopes that are made of mylar paper. It can manage fragile documents with less disturbance. However, if this does not prove to be sufficient, you can consider using desktop scanners. It contains big lids that get open and close without having to touch the paper with any rollers and wheels.

In addition, if you want to make the scans that automatically clean up spots and remove stained papers that are on your originals, you need to make sure you get a scanner that has real-time threshold capabilities. These are important for places like art museums. 

What resolution do you need?

The quality of the image is determined by dots per inch (dpi). Optical dpi can range up to 600. It is usually the ability of a scanner to scan a single dot at every place on the grid. On the other hand, addressable dpi enables high-quality scans without changing the dot size. This helps in achieving much higher dpi numbers.

Do you want color or black-and-white?

A color scanner apparently captures multi-colored originals, but it additionally comes in useful for scanning markups in various colors. However, black-and-white scanning runs quicker than color and generally creates smaller sizes of files. Speed of scanning takes into account everything from warm-up time to the speed of single scans.

When should you upgrade your scanner?

This is perhaps the vital question. In case you’re having compatibility issues or if your volume of scanning all of the sudden increases, you need a new machine. As an example, in case you’ve just landed a large task.

Have more questions? Get our expert opinion on which big format wide scanner will be best for your desires. Contact Overland Blueprint now! We provide prompt response and proper guidance and won’t let you waste your money.

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